While some information may not require a more specific method of sharing and storage than email, Google Drive or Dropbox Your company’s sensitive documents deserve to be protected with software that can rival the potential risks if those documents were to be exposed. Data room software provides the security and protection needed to keep your files secure, while allowing you to work on them from any device.
In order to ensure the security of your documents, consider a virtual data room with audit logs that allow you to monitor the progress of all document activities. You can track who viewed your documents and for how long they were on the site and whether those views were deliberate. Some VDRs also include features like dynamic watermarks, which can protect against printing jobs that are not authorized and downloads.
Think about how your team will use the files in your virtual room. You’ll need to ensure that the data room is accessible on any device that has how does a digital data storage work internet access and compatible with the file types your team uses. It is recommended to choose an online data room that has the capability of indexing documents. This makes it easier to find specific documents.
SecureDocs is a trusted virtual data space that offers an intuitive interface that includes dashboard reporting, immediate activity alerts and a handy Q&A feature. The platform provides a range of industry-standard measures, such as SOC 2 Type 2 and FedRAMP. It also includes permission-based user roles, two-factor authentication and customized NDAs.