Online board meetings are becoming more common as organizations move towards a digital environment. This new way of conducting business requires a bit more discipline than traditional meetings, but can be equally productive when handled effectively. It is essential to set clear expectations from the beginning and to encourage all participants to follow the rules.
Keep the discussion focused on the most important points on how can online meetings be productive the agenda. The agenda should be kept short and divided into 15 minute intervals will reduce fatigue and help you efficiently move through each item on the agenda. Adding breaks directly into the agenda can also help energize conversations and encourage participation.
Brainstorming sessions are a great method to encourage creativity during meetings and often produce some really useful ideas. But, it’s crucial to make sure that all team members feel comfortable speaking up during these types of discussions. It’s important to hear the team members who are quiet or shy.
At the conclusion of the meeting, ensure that everyone is reminded of any follow-up tasks, such as making a survey of the board or providing additional data, information or other materials that were requested during the meeting. They can be managed easily with a robust board management software solution that allows for an effortless distribution of documents to all attendees.